POSITION: Administrative Assistant to Property Manager
HOURS PER WEEK: 40
START DATE: IMMEDIATELY
JOB DESCRIPTION: Working in the Cornwall Square Administration Office, you are responsible for overseeing the day-to-day operation of the on-site management office, reporting to the Property Manager.
DUTIES:
- Office receptionist.
- Invoice coding and entry into the payable system.
- Oversight of office filing system and office supplies.
- Assist in the collection of delinquent accounts.
- Respond to tenant inquiries.
- Assist in the production of the monthly Tenant Newsletter.
- Updating the mall’s supplier and tenant contact list.
- Assist the Property Manager with the implementation of the mall’s promotions.
- Carrying out the creation and production of giveaway pamphlets for certain events.
- Monitor accuracy of Cornwall Square’s website and social media platforms.
- Assist the Property Manager with the temporary leasing of vacant spaces to community groups and other third parties.
- Update the mall’s monthly tenant sales report.
- Assist the mall’s accounting team with ongoing financial matters such as payables, rent payments.
- Oversee the booking, documentation, operation and required approvals for The Square Marketplace, the mall’s artisan, and vendor market facility.
- Special Projects that are assigned by the Property Manager.
PRE-REQUISITE: Proficiency with Word, Excel, Powerpoint, Quick Books, with knowledge of graphic design, social media platforms, excellent grammatical skills, basic knowledge of office equipment operation and outgoing personality. Bilingual: English and French is an asset.
PLEASE SUBMIT RESUME TO MALL ADMINISTRATION OFFICE OR SEND BY EMAIL TO info@cornwallsquare.com
Mall Management, 2024/02/29